Production and Procurement Co-ordinator

The main purpose of the role is working alongside the Prison Resources Project Lead to provide administration, production and procurement support for our national resources programmes.

Main duties and Responsibilities

For any new Prison Resources projects and the current projects including

1. Stories of Hope packs

2. In-cell Creative Courses for prisons

3. Other Faith Resources & bespoke packs for prisons (inclusive of new believer packs, Alpha packs, timeless packs and Christmas gifts)

You will be responsible for:

• Procuring wholesale items for our national resource projects ensuring value for money across all areas
• Providing accurate costing and budget data internally
• Management of our production schedules
• Ongoing management of resources e.g. obtaining contributors, checking of re-use, feedback etc
• Coordinating the security clearance, packing and distribution of all resources across the UK
• Coordination of prison workshop and day to day relationship with related prison staff and prison peer mentors
• Management of key contracts eg DX, Workshop SLA, graphic designer
• Collating impact and financial figures and feedback for reporting
• Client Management – chaplains and prisoners (responding to letters etc)
• Relationship management – suppliers, content providers and contributors etc
• Management of stock and ensuring up to date stock checks
• Supporting funding applications and contract submissions with admin, data and imagery.
• Providing procurement and production support in the development of new resources
• Supporting the prototype of new resources
• Support at key events e.g. chaplaincy conferences

4. Media: audio and video resources

Be responsible for:

• Collating impact figures and feedback for reporting
• The printing and distribution of DVDs and online copies of media

General

• Attend and promote resources at relevant events, conferences etc. 
• Monitoring and reporting performance and impact measurement data, and ensuring accurate reporting both internally and externally including, but not limited to, contractors, funders etc. 
• Supporting the development of new resources along with Prison Resources Project Lead 
• Providing procurement support for prototyping and new resources in development 

Essential Skills and Abilities

• Excellent organisational skills
• Excellent IT skills
• Excellent Microsoft Excel Skills
• Excellent Communication Skills, both written and oral
• Problem solver with a can-do attitude
• Ability to analyse what exists and develop and implement strategy for improvement
• Ability to monitor budgets and spending
• Previous experience in a coordination/project lead role
• A good eye for detail
• The ability to work and contribute as part of a team
• Excellent interpersonal skills
• The ability to manage self, including balancing conflicting priorities and working to deadlines.
• Ability to drive and access to a car

Desirable Skills and Abilities

• Ability to use design software
• Production or procurement experience

Person Specification

• Identifies with the ethos and mission of Junction 42 with a good knowledge and understanding of faith practices